App settings

Open Settings at the bottom of the mail drawer. The settings are in the same groups as on the web: You, Look, Mail, Privacy, Notifications, Calendar & tasks, Dictation, Ambrose and Signed-in devices. Most apply to this phone only. New mail, Waiting for you and the web's image choice apply to the account and are the same on every device. Region, labels, filters, adding accounts, most of Ambrose and agents are set up in the web app (see Settings).

You

Your picture shows the account picture, which is shown next to the account's name in Mailr and, for other people on the server, next to mail from its sending addresses. It is the same picture as under Settings → You → Profile → Your picture on the web.

• Under Change (Add picture while there is none) are Choose from gallery, for Android's photo picker, and Take photo, for the camera. No storage or camera permission is required for either.
• With Remove, the initials are shown again.
• Use my sign-in picture is shown when a picture came from the sign-in provider and another one is in use.

A reduced copy is sent from the phone, at most 1024 pixels on its longer side, saved again as a JPEG without the photo's location or camera data. A 256-pixel copy is kept on the server.

Language

Both apps are shown in the language of the account (Settings → You → Region → Language on the web). With Automatic there, the phone's language is used. On Android 13 and later you can also choose a language for each app in the phone's settings (Settings → System → Languages → App languages). That choice is kept until the language of the account changes again. Notifications from the server, such as new mail and approvals, and invitations sent on the account's behalf are in the language of the account; with Automatic they are in English.

The languages are English, Deutsch, Español, Français, Português (Brasil), Русский and 中文（简体）. On a phone in any other language, including Traditional Chinese, the apps are in English. See Languages.

Look

Setting	Effect
Light or dark	Automatic, Light or Dark. With Automatic, the phone's setting is used.
Style	Web style (the default) or Android (Material). With Web style, the app looks like Mailr in the browser: its buttons, list rows, fields, menus, choices, messages and bottom bar. Dates and times are typed, as on the web: type a date such as Nov 3 or 11/3, or tap a day in the month under the field; type a time such as 930 or 4:15 pm, or tap the clock button for Android's clock. With Android (Material), the app looks like Google's own apps. The change is applied at once.
Colours	Same as Mailr on the web (the default with Web style), Colours from your wallpaper (the default with Android (Material), Android 12 and later) or Mailr's colours. With Same as Mailr on the web, the colours set under Settings → Look → Colours on the web are used (see Styles and appearance). A copy is kept on the phone, so they also apply offline. Colours picked here are kept when Style changes.
Compact list	More conversations fit on screen.

Mail

Mail accounts, at the top of Mail, shows whether the mail accounts sync. The first line is a summary, as on the web: "All 2 accounts are syncing. Last synced 5 min ago.", or the first account with a problem, for example "Work: Password required." Below it, each account has its state in plain words: Up to date, Syncing, Paused, Password required, Not synced for 3 hours or Sync failed. Tap the line or an account to open Settings → Mail → Mail accounts on the web, where a new password can be entered or the account fixed.

Setting	Effect
Swipe right	The action for a swipe to the right on a conversation: Archive, Delete, Mark read/unread, Snooze, Star or None.
Swipe left	The action for a swipe to the left, from the same choices.
Remote images	With As on the web (the default), the choice in Settings → Mail → Reading on the web is used. Always show here and Ask first here apply to this phone only. Images are fetched when mail arrives and shown from the Mailr server, so senders cannot tell when a message is opened. For spam, a prompt is always shown.
Recordings (Speakr)	Meeting recordings are shown in events, mail and Ambrose. Off: nothing is loaded from Speakr. Shown when the account has a Speakr connection.

Privacy

Setting	Effect
Hide in Recents and screenshots	Every Mailr screen is shown as a blank card in Recents, and screenshots and screen recordings of Mailr stay empty. Off by default.
Hide approvals and local-only recordings	Only Waiting for you and recordings marked Local only stay out of Recents and screenshots. On by default. Shown while the setting above is off.

Notifications

Setting	Effect
New mail	Which new mail triggers a notification: Important mail, VIP senders only, Important and Primary, All new mail or Off.
Waiting for you	An agent's request awaits approval, or a message could not be sent. One choice for every device, as New mail.
Mail on this phone	Off: no mail notifications on this phone. The web and other devices are not affected.
Push	Whether new mail and approvals reach this phone at once, through ntfy, a free notification app (see Instant notifications). The status is Instant mail is working through the app, No notification app with Get ntfy, Choose when several are installed, or Registration failed with Retry.
Your server's ntfy	Shown when the server has its own ntfy and this phone is not yet set up to use it. Three numbered steps: tap Copy and open ntfy (the address is copied and ntfy opens), open Settings → Default server in ntfy, and paste the address. The row goes away once push runs through the server's ntfy.
Live connection	Shown when no notification app works, or while it is on. Mail arrives at once without another app, through a connection to the server. A permanent notification is shown for it, and more battery is used than with ntfy. See Without ntfy: the live connection.
Test push	Shown while push is connected. With Send test, a notification is sent from the server to this phone, and the result is shown.
Delivered by push	New mail (as chosen under New mail), agent approvals, messages that could not be sent, and a notice when the password of a mail account must be entered again. Reminders are set on the phone itself, so they are never delivered twice.

Calendar & tasks

Setting	Effect
Task swipe actions	The actions for swiping a task left and right: Complete, Reschedule, Delete or Move to list.
Phone calendars	The calendars on this phone, shown in Mailr's calendar, read-only. For each calendar: Off, Show on this phone, Show and send busy times, or Show and send details (titles and places too). See Phone calendars.
Event reminders	Notifications before calendar events start.
Events without a reminder	The reminder a timed event gets when it has none: None, At start, or 5, 10, 15, 30 or 60 minutes before.
Task reminders	Notifications when tasks are due.
Morning reminders at	The hour for reminders of date-only tasks and "tomorrow morning" snoozes, from 6 to 11 am.
Full-screen alerts	An event about to start, or a task due now, is shown full screen. On a locked phone, only the kind of reminder is shown until the phone is unlocked. Not while Do Not Disturb is on.
Full-screen permission	Whether full-screen alerts are allowed in Android. Tap it to allow them. Without the permission, reminders are shown at the top.
Remind again	A reminder is repeated every 5, 10, 15 or 30 minutes until it is acted on. Off by default. Also applies on the web.
Ask button on reminders	Reminders carry an Ask button, to tell Ambrose what to do with them. Snooze… and Remind before… stay in the reminder's sheet.
Morning agenda	A quiet notification at the morning hour with today's events and the tasks that are due.
Exact timing	Whether reminders arrive on the minute. Tap it to allow exact alarms when they are turned off in Android.
Sound and vibration	A link to Android's notification settings. Event, task and missed reminders each have their own channel.

Dictation

Setting	Effect
Speech to text	Phone first, then server, or Always server (the Mailr server).
Audio processing	An explanation of what applies on this phone. The server may use a hosted speech service for ordinary chats; clips from a chat that has read local-only items go to a local speech server only.
Start listening right away	The microphone is on when you tap an Ask button. From the widgets and the Talk to Ambrose tile, Ambrose always opens listening.
Send when I stop talking	After a short pause, the words are sent to Ambrose without pressing Send.

Ambrose

Under the assistant's name, tap Memory to open the page of Ambrose's memories about the user and the people they write to. See Memory and person cards.

Trusted addresses lists the user's own addresses that may give Ambrose a note by forwarding, such as a work address. As on the web, an address is added by typing the code sent to it; a new code can be sent, and an address removed. Below them, Addresses for other assistants lists the user's addresses that another assistant handles; mail sent only to them is left alone by standing orders. See Trusted addresses.

Standing orders lists the orders, top first, each with its switch. The built-in order Follow my forwarded notes also has its permission: Ask me or Allow. It is turned off with its switch. Create, edit and move orders on the web. See Standing orders.

Sweep holds the user's rules for every bulk review, in a field with Save, as on the web. Below it, What each move means shows the built-in meaning of Move to Trash, Archive, Mark read, Keep and Not sure, which the rules adjust. Your past choices lists the moves remembered from review cards, one per sender, with the move and when it was chosen; each can be removed, and Clear all removes them all after a confirmation. See Clean up a whole view.

Activity

Activity lists recent changes in the account, newest first and grouped by day: changes by the user, by Ambrose and the user's agents, and by an administrator where they affect the user. Each row shows who made the change and when. A change that was undone is marked Undone. The list is read-only on the phone; to undo a change, open Activity on the web.

Signed-in devices

Every browser and phone signed in to the account is listed under Signed-in devices. Tap the delete button next to a device to sign it out. This phone is marked "this device".

Tap More settings on the web to open the web app's settings: Region, labels and filters, mail accounts, Ambrose, and Agents & API. On Sign out, the mail cached on the phone, opened attachments, shares waiting to send, unsent recordings, recent searches and Mailr's notifications are removed; the mail stays on the server. After a sign-out without a connection, the session on the server is ended once the phone is back online.