Transcript Templates Guide¶

Overview¶

Transcript Templates in Speakr allow you to customize how your transcriptions are formatted when downloading them. Instead of a fixed format, you can create multiple templates for different use cases - whether you need timestamps for subtitles, speaker-focused formats for interviews, or screenplay-style formatting for media production.

Accessing Transcript Templates¶

Click on your username in the top-right corner
Navigate to Account Settings
Select the Transcript Templates tab

Understanding Template Variables¶

Templates use placeholders (variables) that get replaced with actual transcript data:

Available Variables¶

{{index}} - Sequential number of the transcript segment (1, 2, 3...)
{{speaker}} - Name of the speaker (e.g., "Speaker 1", "John", etc.)
{{text}} - The actual spoken text/content
{{start_time}} - When the segment starts (format: HH:MM:SS)
{{end_time}} - When the segment ends (format: HH:MM:SS)

Filters¶

Variables can be modified using filters by adding a pipe (|) symbol:

{{speaker|upper}} - Converts speaker name to UPPERCASE
{{text|upper}} - Converts text to UPPERCASE
{{start_time|srt}} - Formats time for SRT subtitles (HH:MM:SS,mmm)
{{end_time|srt}} - Formats time for SRT subtitles (HH:MM:SS,mmm)

Creating Your First Template¶

Step 1: Click "Create Template"¶

In the Transcript Templates section, click the Create Template button.

Step 2: Fill in Template Details¶

Template Name: Give your template a descriptive name - Examples: "Interview Format", "Subtitles SRT", "Meeting Minutes"

Description (Optional): Add a brief description of when to use this template - Example: "Use for client interview transcriptions"

Template: Enter your format pattern using variables - Example: [{{start_time}}] {{speaker}}: {{text}}

Step 3: Set Default (Optional)¶

Check "Set as default template" if you want this template to be pre-selected when downloading transcripts.

Step 4: Save¶

Click Save to create your template.

Common Template Examples¶

1. Simple Conversation¶

{{speaker}}: {{text}}

Output:

John: Hello, how are you today?
Sarah: I'm doing great, thanks for asking!

2. Timestamped Format¶

[{{start_time}} - {{end_time}}] {{speaker}}: {{text}}

Output:

[00:00:01 - 00:00:03] John: Hello, how are you today?
[00:00:04 - 00:00:07] Sarah: I'm doing great, thanks for asking!

3. Interview/Q&A Format¶

{{speaker|upper}}:
{{text}}

Output:

INTERVIEWER:
What brought you to this field?

GUEST:
I've always been passionate about technology...

4. SRT Subtitle Format¶

{{index}}
{{start_time|srt}} --> {{end_time|srt}}
{{text}}

Output:

1
00:00:01,000 --> 00:00:03,000
Hello, how are you today?

2
00:00:04,000 --> 00:00:07,000
I'm doing great, thanks for asking!

5. Meeting Minutes Style¶

• [{{start_time}}] {{speaker}}: {{text}}

Output:

• [00:00:01] John: Let's begin today's meeting with updates.
• [00:00:05] Sarah: I'll start with the marketing report.

6. Screenplay Format¶

                    {{speaker|upper}}
        {{text}}

Output:

                    JOHN
        Hello, how are you today?

                    SARAH
        I'm doing great, thanks for asking!

7. Court Transcript Style¶

{{index}}    {{speaker|upper}}: {{text}}

Output:

1    ATTORNEY: Please state your name for the record.
2    WITNESS: My name is John Smith.

Using Templates When Downloading¶

Method 1: From the Transcript View¶

Open a recording with a transcription
Click the Download button next to the transcript
Select your desired template from the popup
The transcript will download in your chosen format

Method 2: Set a Default Template¶

Edit a template and check "Set as default template"
This template will be pre-selected when downloading
You can still choose a different template at download time

Method 3: Download Raw Transcript¶

Select "No Template (Raw Export)" to download the transcript without any formatting
Useful when you need to process the text in another application

Managing Templates¶

Editing Templates¶

Click on any template in the list to open it
Modify the name, description, or format
Click Save to update

Deleting Templates¶

Open the template you want to delete
Click the Delete button
Confirm the deletion

Creating Default Templates¶

If you have no templates, click Create Default Templates to generate a comprehensive set of starter templates: - Simple Conversation - Clean format with just speaker names - Timestamped - Basic format with time ranges - Interview Q&A - Professional interview format - Meeting Minutes - Bulleted format for meeting notes - Court Transcript - Legal deposition style with line numbers - SRT Subtitle - Standard subtitle format for videos - Screenplay - Film script formatting

Advanced Tips¶

1. Multi-line Templates¶

You can create templates with multiple lines by adding line breaks:

=================
Time: {{start_time}}
Speaker: {{speaker}}
Message: {{text}}
=================

2. Combining Filters¶

Use multiple filters in the same template:

[{{start_time|srt}}] {{speaker|upper}}: {{text}}

3. Creating Separators¶

Add visual separators between segments:

{{speaker}}: {{text}}
---

4. Indentation for Readability¶

Use spaces or tabs for indentation:

    {{start_time}} | {{speaker}}
        {{text}}

Use Cases¶

For Journalists¶

Create an "Interview Format" template with timestamps and speaker labels for easy reference when writing articles.

For Researchers¶

Use a numbered format with timestamps to cite specific moments in recorded interviews or focus groups.

For Content Creators¶

Export in SRT format for adding subtitles to videos, or use screenplay format for video scripts.

For Business Meetings¶

Create a "Meeting Minutes" template that clearly shows who said what and when, perfect for action items and follow-ups.

For Legal Professionals¶

Use court transcript style formatting with line numbers and uppercase speaker names for depositions and testimonies.

For Podcasters¶

Format transcripts for show notes with timestamps that listeners can click to jump to specific topics.

Troubleshooting¶

Template Not Appearing¶

Ensure you've saved the template
Refresh the page if needed
Check that you're logged into the correct account

Variables Not Replacing¶

Verify variable names are spelled correctly
Ensure double curly braces {{}} are used
Check that the transcript has the required data (speakers, timestamps)

Download Issues¶

Ensure the recording has a completed transcription
Try downloading without a template first to verify the transcript exists
Check your browser's download settings

Best Practices¶

Name Templates Clearly: Use descriptive names that indicate the purpose
Test Your Templates: Download a sample transcript to verify formatting
Keep Multiple Templates: Create different templates for different use cases
Document Complex Templates: Use the description field to explain when to use each template
Start Simple: Begin with basic templates and add complexity as needed

Need Help?¶

If you encounter issues or have questions about transcript templates: 1. Check this guide for examples and troubleshooting 2. Try the default templates as a starting point 3. Report issues at GitHub Issues

Last updated: December 2024