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Admin Settings

Administrator-only controls for managing users, system configuration, and database maintenance.

Note: This tab is only visible to users with administrator privileges.

User Management

Manage user accounts, roles, and permissions through the user management table.

User Table

The table displays all registered users with the following information:

  • Username - User login identifier
  • Role - User role (user, admin, readonly)
  • Type - Account type (standard, premium, researcher, student)
  • Status - Active or inactive (shown with icon)
  • Admin - Administrator privileges (shown with shield icon)
  • Actions - Management controls

Creating New Users

  1. Click the "Create User" button
  2. Fill in the required fields:
    • Username - Unique login name
    • Password - User's password
    • Role - Select from: User, Admin, Read Only
    • User Type - Select from: Standard, Premium, Researcher, Student
    • Administrator privileges - Toggle switch for admin rights
  3. Click "Create User" to save

Managing Existing Users

Quick Actions per User:

  • Activate/Deactivate - Toggle user's ability to log in
  • Make Admin/Remove Admin - Grant or revoke administrator privileges
  • Edit - Modify username, role, or user type
  • Delete - Permanently remove user (requires confirmation)

Edit User Dialog: - Change username - Modify role - Update user type - Toggle admin privileges

System Configuration

Registration Settings

Enable New User Registration

  • Toggle switch to allow or prevent new user self-registration
  • When disabled, only administrators can create new accounts

Database Consistency Check

Tool for checking document storage consistency across the database, vector store, and file system.

Running a Check

  1. Click "Run Consistency Check" button
  2. Wait for the analysis to complete
  3. Review the results displayed

Check Results

The consistency check reports:

  • Total Users - Number of users in the system
  • Total Documents - Total document count
  • Users Checked - Number of users analyzed
  • Issues Found - Total inconsistencies detected

If issues are found, details include:

  • Users with issues and their document counts
  • Cleanup performed (if any)
  • Documents deleted and files cleaned

Storage Monitor

The Storage Monitor component displays system storage usage and statistics. This helps administrators track disk usage and identify storage issues.

Important Notes

  • At least one admin account must remain in the system
  • Deleting a user permanently removes all their data
  • Deactivated users cannot log in but their data is preserved
  • Changes to user status and privileges take effect immediately

Best Practices

  • Regularly review user accounts and permissions
  • Deactivate rather than delete users when possible
  • Run consistency checks periodically
  • Monitor storage usage to prevent disk space issues
  • Keep the admin password secure and change it from defaults

Next Steps